FERPA | Campus Credit

Effective date: January 1, 2026

Applies to students and educational institutions in the United States

Campus Credit LLC ("Campus Credit," "we," "us," or "our") is committed to protecting the privacy of our users. This policy explains how we collect, use, disclose, and safeguard personal information through www.mycampuscredit.com and our related services.

Our role: School Official under FERPA

When Campus Credit provides services to a college, district, or educational agency, we act as a School Official with a legitimate educational interest under 34 CFR § 99.31, operating under the direct control of the institution. We function as an extension of your own staff for the limited purpose of managing concurrent enrollment, prior learning, articulation, international admissions, and related enrollment workflows. We use education records only to deliver the services the institution has contracted us to provide.

The institution owns its data

Student records remain the property of, and under the control of, the educational institution at all times. Campus Credit is the institution's processor and custodian — never the owner. We assert no rights to student information and use it only at the institution's direction.

Compliance, enforced by architecture

Most of FERPA's requirements aren't policy questions — they're system questions. Here is each obligation, and the part of the platform that carries it.

Records used only for authorized purposes

The School Official role under § 99.31, scoped to the workflows the institution has contracted — under direct institutional control.

Access limited to what each role needs

Role-based access control — registrars, faculty, deans, designated officials, counselors, students, and parents each see only the records and fields their role requires.

Every disclosure is accountable

A complete decision log on every request — submission, upload, approval, denial, credit posting — tied to the student record, with one-click audit export.

One protected record, not scattered copies

A single unified student record across all workflows — no duplicate profiles in tools where access can't be consistently controlled.

Documents kept confidential

Secure document handling — transcripts, portfolios, and supporting files stored securely, versioned, and access-logged, so document-level access is itself auditable.

The institution's SIS stays protected

Integration without direct database access — data is exchanged with systems like Banner and Colleague through secure APIs; only what the institution authorizes moves between systems.

Data protected in storage and transit

Encryption at rest and in transit, with records handled only by vetted service providers bound to equivalent confidentiality obligations.

Limits on use and re-disclosure

We do not sell student data, use it for targeted advertising, or repurpose it beyond delivering the contracted service. Any use of student data for product improvement is performed only on de-identified or aggregated data. Consistent with FERPA's re-disclosure limits (34 CFR § 99.33), we do not disclose education records to any additional party except as the institution directs, as permitted by law (such as a student's transfer to another institution), or with the consent of the eligible student or parent.

Student and parent rights

Under FERPA, eligible students and the parents of minor students have the right to inspect, review, and seek correction of education records. Because the institution is the custodian of those records, these requests are handled by the institution. Campus Credit supports institutions in fulfilling them and routes any inquiry we receive back to the appropriate institutional contact. Where students are minors — as is common in concurrent enrollment — schools direct the platform's use of student data and obtain any consents required under FERPA and COPPA.

Incident notification

In the event of a security incident affecting education records, Campus Credit notifies the affected institution promptly, within the timeframe required by law or contract, so the institution can coordinate any notifications it owes to students or parents.

Retention and deletion

We retain student records only as long as the institution authorizes. When an institution ends its use of Campus Credit, we will, at the institution's option, return all student data and/or delete it from our live systems — and certify deletion on request.

For institutions evaluating Campus Credit

We provide a detailed security and compliance overview to institutions under review, covering access controls, encryption standards, audit logging, and incident response. Institutional contacts can request it at support@mycampuscredit.com.

For full detail on how we collect, use, and safeguard personal information — including state student-privacy laws and data-processing terms — see our Privacy Policy and Terms of Use.